Payroll Accountant

We are looking for an exceptional Payroll Accountant to manage the company’s end-to-end payroll and contractor payments. The successful candidate will be responsible for the accurate and timely processing of employee wages and benefits in compliance with company policies and regulatory requirements. This role involves compliance with payroll regulations, tax filings, and client communication to ensure seamless payroll operations.

Reporting Structure

Reporting To: Outsourcing Manager
Supervision Of: Payroll / Administrative Clerk
Interacts With: Clients, Government Institutions, Employees

Job Description

Ensure all payrolls are always delivered on time and with 100% accuracy in an organised and structured manner
Handle payroll for temporary, contract, and permanent employees placed at client sites.
Prepare month-end journals, reconciliations, and payroll related reporting e.g., expense claims, overtime, leave balances, head count, analytical review and month end reports.
Process all payroll related transactions including overtime payments, advances, deductions, loans, allowances and leave.
Improve systems and processes where required to ensure a seamless flow between HR, Payroll and Finance
Ensure all payroll policies and procedures are up to date and write any new procedures as required
Update all employee registers including insurance policies i.e. medical, funeral at the end of the month.
Manage all payroll correspondence and act as a point of contact for all escalated payroll queries
Build strong relationships with all stakeholders to ensure excellent service delivery and statutory compliance
Resolve payroll discrepancies and answer payroll-related queries promptly
Provide payroll reports and analytics to clients upon request.
Stay updated on changing payroll legislation and implement necessary adjustments.
Assist with payroll audits and compliance reviews.

Candidate Specification

Starting: 1 July
Experience: 3 years plus
Education Level: Degree
Qualifications: Degree in Accountancy and/or ACCA/ CIMA Level 2
Software: Payroll / HRIS Software Systems
Equipment: Computers
Knowledge Of: Payroll processes preferably in staffing/recruitment agencies or outsourcing
Skills To: Analytical, accounting, reporting skills, attention to detail
Ability To: Converse with all stakeholders, resolve queries and provide timely service
Other Requirements: Planning, organisational skills and being deadline oriented

Organisation

Industry: Human Resources Consultancy
Culture: Dynamic, Vibrant
Gender Profile: Mixed
Age Profile: Between 30 and 55

Terms and Conditions

Employment: Permanent
Location: Lusaka, Zambia
Remuneration: Negotiable