Project Management Specialist (Foreign Assistance) (Deputy Coordinator, Programs)

About
Announcement Number:
DaresSalaam-2025-005
Hiring Agency:
Embassy Dar Es Salaam
Position Title:
Senior Project Management Specialist (Foreign Assistance) (Deputy Coordinator, Programs) (Current Mission Employees)
Open Period:
06/05/2025 – 06/11/2025
Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
LE – 1550 12
Salary:
TZS TSh143,254,617 /Per Year
Work Schedule:
Full-time – 40hrs per week
Promotion Potential:
LE-12
Duty Location(s):
1 Vacancy in

 

Dar Es Salaam, TZ
Telework Eligible:
No
For More Info:
HR Section
022-229-4148
DAR-Recruitment@state.gov
Overview
Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
Current Employees of the Mission

 

 

 

For USEFM – FP grade is 3. Actual FP salary authorized by Washington D.C.
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

 

Summary:
The U.S. Mission in Tanzania is seeking eligible and qualified applicants for the Senior Project Management Specialist (Foreign Assistance) (Senior Health Technical Advisor) position in the State Foreign Assistance office.

 

Supervisory Position:
Yes
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel
Occasional Travel

 

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Duties
The Senior Project Management Specialist (Foreign Assistance) is a technical expert in Public Health and serves as a resource in strategic planning, program and activity design, budgeting, implementation, monitoring, and evaluation of Department of State (DoS) Assistance program and component projects and activities. The job holder engages in the administration of DoS assistance programs through various foreign assistance mechanisms, to ensure that U.S. Government (USG) project objectives are achieved in accordance with financial, timing, and regulatory requirements. The position serves as a designated or alternate representative of the USG for the oversight and management of implementing mechanisms and activities. (e.g. Contracting/Grants/Agreement Officer’s Representative (COR/GOR/AOR), Alternate COR/GOR/AOR and/or Activity Manager.) The primary product of this position is the successful implementation of DoS Assistance Programs projects and activities.
The position is in the Foreign Assistance Unit, which oversees DoS Assistance Programs in Health and is supervised by the Foreign Assistance Coordinator. Major duties are;

 

Project Management:

 

 

 

Serve as the technical liaison between the Contracting Officer and contractors, Agreement Officer and grantees, and/or Activity Manager.

 

Provide technical direction and guidance within the scope of managed awards.

 

Oversee compliance with all award terms, conditions, and applicable DOS policies and regulations.

 

Maintain routine communication with stakeholders and provide updates on award performance and activities.

 

 

 

Program Management:

 

 

 

Provide technical expertise to support program and project goals.

 

Engage in planning and strategy development, including the preparation of performance and reporting documents.

 

Contribute to the project design process and support activities to operationalize the mission’s development strategies.

 

 

 

Monitoring and Evaluation:

 

 

 

Monitor implementer performance and verify compliance with technical requirements and quality standards.

 

Conduct site visits to gather data and verify progress toward project objectives.

 

Develop performance monitoring plans, oversee their implementation, conduct evaluations, and generate reports.

 

 

 

Stakeholder Engagement:

 

 

 

Represent DOS in engagements with key stakeholders.

 

Build partnerships, facilitate communities of practice, and serve on working groups and committees.

 

Provide written and verbal communication to cross-cultural audiences.

 

 

 

Financial Management:

 

 

 

Prepare and monitor the financial status of awards, including quarterly accruals and incremental funding.

 

Review payment requests or financial reports from award recipients and ensure compliance with financial guidelines.

 

Ensure all DOS regulations, policies, and procedures for financial management are followed.

 

 

 

Information Management:

 

 

 

Establish and maintain files compliant with DOS standards.

 

Use mandated electronic storage applications for document retention.

 

Maintain records of all monitoring and oversight activities, site visits, and correspondence.

 

 

 

 

 

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Qualifications and Evaluations
Requirements:
All selected candidates must be able to obtain and hold a:

 

 

 

security certificate; and

 

medical certificate.

 

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.
Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

 

Education Requirements:

 

A master’s degree in public health, community health/development, epidemiology, health policy, similar degree, or a medical degree is required.

 

Please address this factor in your ERA application under Education.

 

Evaluations:
You will be evaluated against the qualifications and requirements in this vacancy announcement.
You may be asked to complete a pre-employment language or skills test.
You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.

 

Qualifications:
Experience

 

A minimum of seven (7) years of professional work experience in public health programming, is required. Including at least two (2) years of relevant experience implementing USG assistance programs, projects, or activities.

 

 

 

Language

 

· Fluent speaking/reading/writing in English is required.

 

· Good Working Knowledge speaking/reading/writing/ in Kiswahili is required.

 

Job Knowledge

 

Advanced knowledge of program and project management processes and practices, contracting, procurement and funding practices, administration of foreign assistance implementing mechanism, as well as program/project financial regulations, procedures, and practices.

 

Advanced knowledge of the host country and government institutions and bureaucratic processes, policies, and regulations. This entails high-level knowledge of host government laws, policies, procedures, and institutional doctrines.

 

Advanced knowledge of research and analysis techniques to successfully study complex subjects and issues related to assigned program area.​

 

Good knowledge of legal and regulatory framework governing grants and project management in the host country, including local laws, regulations, and compliance requirements.

 

Advanced knowledge of the public health system in Tanzania, public health, infectious disease, global health security, and a good working knowledge of U.S. Government foreign assistance programs and strategies, including those related to PEPFAR.

 

A working knowledge of administrative, budgeting, fiscal management systems in support of funding mechanisms such as contracts, cooperative agreements, and purchase requisitions.

 

Experience in team management techniques to plan, organize, and direct multi-disciplinary project teams and overall administrative requirements.

 

Skills And Abilities

 

· Ability to interpret technical requirements, ability to recommend needed contract and project changes, ability to monitor and evaluate project execution and contractor/grantee-implementer performance, ability to review invoices, ability to inspect and accept contract and grant program deliverables are required.

 

· Superior written and oral communication skills with the ability to work well in a bilingual environment to communicate effectively and persuasively with U.S., host government, and third-country counterparts.

 

· Ability to develop and maintain contacts at the senior, mid, and working levels with relevant host government institutions to successfully negotiate program and project goals and action plans.

 

· Proficiency in analyzing financial data, preparing budgets, and ensuring financial accountability.

 

· Effective users of the Microsoft Office suite, Gmail, and Google suite or other equivalent software for communication, document creation, and presentations.

 

Please address this factor in your ERA application under Major Duties and Responsibilities.

 

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Benefits and Other Info
Benefits:
Agency Benefits:
The U.S. Mission offers a competitive compensation and benefits package for local employees.

 

For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.

 

Other Information:
HIRING PREFERENCE SELECTION PROCESS:

 

A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.

 

HIRING PREFERENCE ORDER

 

 

 

Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*

 

AEFM / USEFM

 

Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **

 

* IMPORTANT:  US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

 

** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.

 

For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions.

 

ADDITIONAL EMPLOYMENT CONSIDERATIONS

 

The following apply to EFMs, USEFMs, and AEFMs only:

 

 

 

Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.

 

Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

 

The following apply to Locally Employed (LE) staff only:

 

 

 

Current employees serving a probationary period are not eligible.

 

Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.

 

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How to Apply
How to Apply:
Click the “Apply to This Vacancy” button at the top of the page to begin your application. For an instructional video on how to apply click here.

 

Please address all relevant experience, education, language skills (including English), and job-related skills or requirements in your application.

 

You may edit your application any time before the vacancy closing date. If you fail to submit a complete application by the vacancy closing date of this vacancy, then your application may be disqualified for this position.

 

For a copy of the complete position description, please contact the HR Office.

 

To request a reasonable accommodation, please contact the HR Office.

 

Required Documents:
Please upload ALL applicable documents to your application. If you fail to submit a complete application, then your application WILL BE DISQUALIFIED for this position.

 

All Applicants:

 

 

 

Proof of Citizenship

 

Work Permit (if applicable)

 

University Master’s Degree Certificate

 

University Master’s Degree Transcript

 

List of Referees

 

Resume/CV

 

In addition, Eligible Family Member (EFM) Applicants must submit:

 

 

 

Copy of Sponsor’s Travel Orders/Assignment Notification (or equivalent)

 

Passport copy

 

DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

 

SF-50 (if applicable)

 

Next Steps:
The HR Office will contact successful applicants.

 

For more information on applying for jobs or employment with us, please visit the U.S. Mission website https://tz.usembassy.gov/embassy/jobs/ and follow us on social media at

 

Facebook: https://www.facebook.com/usembassytz/

 

Instagram: https://www.instagram.com/usembassytz/

 

X (formally Twitter): https://twitter.com/usembassytz

 

Thank you for your application and your interest in working with us.

How to Apply:

 

Job type Full-time Job, To submit your application, please follow the link provided below.

 

CLICK HERE TO APPLY