To apply for this job please visit acareerbyagl.talent-soft.com.
Fleet Operations Coordinator
We are seeking a skilled and experienced Fleet Operations Coordinator to join our team. The ideal candidate should have a strong background in coordination and execution of fleet operations through effective tracking, documentation, fuel and trip management, and driver support.
Job Function:
General
- Manage and record daily fuel dips, toll slips, and parking slips to ensure accurate fuel usage tracking and cost control
- Assist drivers with fuel-related queries, ensuring timely resolution and operational continuity
- Track and follow up on incoming Proof of Delivery (PODs) to support timely invoicing and customer satisfaction
- Reconcile convoy security statements with convoy reports to ensure data integrity and financial accountability.
- Participate in regular operations, workshop, and yard meetings to provide input and maintain driver awareness
- Capture and update operational data into the Transport Management System (TMS), including documents, trip pay, and diesel orders
- Maintain up-to-date records in TMS and ensure relevant documentation is shared with the operations department.
- Support colleagues and assist with general operational tasks as needed to promote teamwork and business continuity
- Process trip payments for northbound and southbound trips accurately and on time
- Coordinate and process driver advances and refunds, ensuring compliance with company financial protocols.
- Calculate and monitor overstay days, advising management for appropriate action or chargeback
- Undertake any other duties assigned by the Operations Manager or relevant reporting authority as part of the role’s responsibilities
Junior Accountant at Levant Biotech Company Limited – July 2025
Minimum Education, Experience Requirements & Core Competencies
- Diploma in Logistics/Transport or related field
- Experience using a Transport Management System (TMS) or other logistics platforms.
- Prior exposure to driver supervision, trip pay processing, or fuel management will be advantageous.
- 3 to 5 years’ experience in a similar environment
Core Competencies:
- Operational Coordination: Ability to manage day-to-day transport operations, vehicle dispatch, and driver control.
- Attention to Detail: Skilled in data capturing, reconciliation, and document verification.
- Analytical Thinking: Ability to process and analyze fuel usage, trip data, and security statements.
- Communication Skills: Strong verbal and written communication for interfacing with drivers, workshop teams, and management.
- Problem-Solving: Proactive in identifying issues and implementing timely solutions, especially with PODs, trip discrepancies, or overstay issues.
- Technological Proficiency: Competent in using transport and fleet software (e.g., TMS), Microsoft Office (especially Excel), and digital filing systems.
- Team Collaboration: Willingness to support colleagues and coordinate across departments (e.g., workshop, tracking).
- Time Management: Ability to handle multiple tasks efficiently and meet operational deadlines.
- Integrity and Confidentiality: Handles driver advances, refunds, and sensitive trip data with discretion and professionalism.
- Adaptability: Capable of adjusting to evolving operational needs, schedules, and delegated responsibilities.