Senior Secretary
Job Purpose
To provide administrative and secretarial support to the Country Manager and the Administration team, ensuring smooth daily operations and accurate record-keeping within the relevant systems
Job Accountabilities
- Establish and maintain effective filing and document management systems—both physical and digital—to ensure accurate, up-to-date, and easily retrievable records. Maintain and regularly update shared drives for the Country Manager and Administration team.
- Coordinate training logistics by liaising with relevant departments to identify training needs for new and existing staff, and support the arrangement of appropriate training solutions.
- Manage the daily schedule, meetings, travel arrangements, and appointments for the Country Manager, ensuring all communications are well-coordinated and prioritized.
- Act as a point of contact between the Country Manager’s office and internal/external stakeholders. Support coordination of departmental activities and ensure timely dissemination of important information.
- Ensure confidentiality and proper documentation through accurate record-keeping, adherence to data protection protocols, and readiness for quality audits.
- Monitor and manage office inventory, including stationery and handouts, ensuring minimum stock levels are maintained. Support event coordination by compiling invitation lists and ensuring timely distribution of invitations for internal or external events.
- Maintain professional and cooperative relationships with senior managers and stakeholders, staying informed about departmental activities to effectively support office operations.
- Provide administrative support in matters related to office refurbishment, communication charges, rentals, and other logistical needs in coordination with relevant department
To provide administrative and secretarial support to the Country Manager and the Administration team, ensuring smooth daily operations and accurate record-keeping within the relevant systems
- Ability/Skills: Has to have a good command of written and spoken English.
- Should have the ability to interact with internal and external clients in a professional manner.
- Must be organised, proactive and able to work under pressure.
Qualification
Administration. General administration
12 Years schooling or equivalent
Knowledge: Proficient in MS Office software like MS word, MS excel, PowerPoint.
Must have the right to live and work in Tanzania
Salary & benefits
Competitive Salary
How to Apply:
Job type Full-time Job, To submit your application, please follow the link provided below.
