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Human Resource Assistant
1. TITLE : Human Resources Secretary
REPORTS TO : Manager of Human Resources
LOCATION: Chingola
FUNCTIONS:
- To assure smooth and efficient operations of the Human Resource department.
- Ability to handle secretarial work of some complexity and variety in an independent and
- Responsible professional manner. Ability to work accurately and efficiently with attention to detail while following established procedures.
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare correspondence, forms, manuals, schedules, contracts, and reports for the director of human resources.
- Prepare recruitment and new-hire packets.
- Process and receive criminal history record information on applicants and volunteers, references, and other application materials.
- Initiate and maintain physical and computerized departmental files for all employees and applicants including verification of completeness of files.
- Responsible for online application process, including verifying completeness of files, sending acknowledgement cards, and notifying those not selected for employment.
- Assist with the purging of inactive HR records.
- Post job vacancies on websites along with various other professional/educational websites as applicable.
- Maintain confidentiality of information.
- Disseminates information to administration, staff, and the Cooperative that increase effective practices and communication.
- Maintains open and positive relationships through verbal and written contacts and materials.
- Working directly with new staff hires to complete all paperwork necessary.
- Updates the staff database and maintains accurate staff lists.
- Maintains staff files in an updated and orderly manner including the activation of new staff files and deactivation of records.
- Works directly with Technology consultants on any email additions/changes/problems.
- Achieves identifiable contributions in the areas of responsibility and accomplishes measurable task performance.
REQUIREMENTS
- Diploma in Human Resource Management and course work in secretarial
- Paid up member of the Zambia Institute of Human Resource Management(ZIHRM)
- Proficient skills in keyboarding, word processing, and file maintenance
- Effective communication and interpersonal skills
- Basic math skills
- Ability to develop spreadsheets, use databases, and do word processing.
- 3 -5 years secretarial experience as in the same field.
If you are eligible for the position you are applying for, send your cover letter and updated curriculum vitae to: hr2@huachen-zam.com.