Projects Assistant
Administration
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- Providing an efficient and confidential administrative service to team members including the typing and dispatch of letters, reports, minutes, memos and overhead materials in an accurate and timely manner
- Update and maintain records, reports and databases, as appropriate
- Generate standard reports from systems
- Maintain up to date knowledge of departmental personnel movements where relevant
- Provide first point of contact internally with Contractor for outside visitors to the project
- Process Flight ticket request to the Travel agencies and ensure it meets requirements before get it approved by the Requester for further approval process
- Process expense claims, mission orders, training forms, holiday and self-certification forms in an accurate and timely manner for the SURF Team
- Assist with the accurate and timely recording and approval of information in the company timesheet system, including holiday balances and flexi time.
- Creating and releasing requisitions for the project via the SAP system, as requested
- Creating and releasing service orders, whilst liaising with the finance department
- Attend Surface Facilities Weekly meeting as “meeting secretary” to dispatch the MOMAssist in all other relevant administrative duties as required
- Ensure Riguou in the deliverable
- Ensure respect of the deadline
Requirements
Mandatory Qualifications/Experience required
Qualification: HND or equivalent professional experience in an administrative role
Experience:
- Numeracy skills, high level of accuracy and attention to detail
- Ideally possess a minimum of 5 years Administrative experience, preferably within a similar Project entity with many interfaces
- Strong written, oral communication and interpersonal skills are required along with a practical common-sense approach
- Good prioritization, time management and organization skills, including when exposed to high operational pressure
- Strong keyboard/typing skills are essential, and the post holder is required to have competency in most standard office computer applications – ie. Word, excel, graphics and PowerPoint
- Must be able to work on their own initiative and proactively interact with teams to obtain information.
- Must be able to react quickly and decisively to constantly changing demands and circumstances
Submit your CV and Application on Company Website : Click Here
Closing Date : 30th August, 2025